Workshops — Final Digital Presentation Guidelines

QCE20 VirtualVirtual IEEE Quantum Week Workshops provide forums for small-group discussions on topics in quantum research, practice, education, and applications. Workshops provide opportunities for researchers, practitioners, scientists, engineers, entrepreneurs, developers, students, educators, programmers, and newcomers to exchange and discuss scientific and engineering ideas at an early stage before they have matured to warrant a conference or journal publication. In this manner, an IEEE Quantum Week workshop serves as an incubator for a scientific community to form a research roadmap or share a research agenda. Workshops are the key to sustaining, growing and evolving IEEE Quantum Week in the future.

Preliminary Digital Presentation Guidelines for Workshop Organizers

As a QCE20 Workshop organizer, please visit this page regularly for updates on how to orchestrate your QCE20 Digital Workshop for the week of October 12-16, 2020. The Advance Conference Program is published.

If you have any questions regarding Workshops, please contact QCE20 Workshops Co-Chair Travis Humble  

Registration: The Workshop Author or Workshop Organizer Registration deadline is September 30, 2020. The Advance Registration deadline for QCE20 attendees is September 30, 2020.

Due to the COVID-19 situation, QCE20 is now a virtual-only or digital-only conference. A QCE20 Workshop consists of three 1.5-hour sessions in a dedicated digital room.  Of course, there are many ways on how to orchestrate a 4.5-hour workshop.

Virtualization Platform:  QCE20 will use the Hubb Virtualization or Digital Conference Platform to deliver over 270 hours of QCE20 programming. Each QCE20 Workshop will have one Digital Room (a Zoom room) for streaming pre-recorded presentations, hosting interactive sessions (e.g., Q/A sessions, hands-on exercises, or discussions). The default capacity for each workshop, tutorial, and paper-track will be 100 people with at most 50 personal attendee videos simultaneously being displayed.

Schedule: During the week of October 12-16, 2020, each QCE20 Workshop is assigned to a specific day and fixed schedule for which to prepare the workshop agenda. Each workshop will have three 1.5-hour scheduled sessions in the Mountain Time Zone from 10:45-12:15, 13:00-14:30, and 15:15-17:00. The 45-minute gaps between these three sessions are reserved for Exhibits, Posters, Birds of a Feather, Networking sessions, and other highly interactive events.

Format:  QCE20 Workshop presentations may either be pre-recorded or presented live, but discussions and Q/A sessions are expected to be live and moderated. The agenda may include a mixture of recorded and interactive sessions (e.g., panel discussions), at the discretion of the workshop organizers.

Recording: All QCE20 sessions will be recorded. Registered attendees can play recordings of missed sessions or replay exciting sessions until November 30, 2020. QCE20 volunteers and virtualization platform company staff will be responsible for recording the QCE20 sessions.

Copyright and Consent Release forms: QCE20 will collect the regular IEEE Paper Copyright form from all the paper authors as well as abstract authors for Tutorials, Workshops, Panels, and Posters. For presenters, QCE 2020 will collect the  QCE20 Presentation Consent and Release form to be uploaded with the video as outlined in the Final Digital Recording and Uploading Guidelines.

Onboarding: By Oct 5, QCE20 will provide instructions for attendee onboarding for the virtualization environment. Registered attendees will obtain an account and a digital presence. Attendees should complete this step a few days before the conference starts. By familiarizing themselves with the QCE20 program, virtual conference structure, and conference rooms, attendees will be able to enjoy the 270+ hours of QCE20 programming readily and effectively.

Again, please watch this space for more instructions as we transition to the digital platform. Thanks for all your patience, help, and support in making Digital QCE20 a great success.